What Export Documents and Invoices Does Ginwenwear Provide?

Ginwenwear provides a standard set of export documentation for all custom jacket orders: commercial invoice, packing list, bill of lading (for sea freight) or airway bill (for air freight), and certificate of origin. Additional documents such as certificate of origin (Form A or Form B for preferential duty rates), GSP certificate, fumigation certificate for wooden packaging, and insurance certificate (for CIF terms) are available upon request. All documents are issued in English unless the destination customs authority requires a specific format or translation.

Standard Export Documents

Commercial Invoice Details

Ginwenwear's commercial invoices include: seller name and address (Ginwen Garment Co., Ltd., Jiangxi, China), buyer name and shipping address, invoice number and date, purchase order reference, product description (jacket type, material, quantity, unit price), total amount in USD, shipping terms (FOB, CIF, DDP), port of loading and destination, vessel name and voyage number, and HS code classification. HS codes for jackets typically fall under Chapter 61 (knitted) or Chapter 62 (woven) depending on fabric construction. Ginwenwear provides HS code recommendations based on the specific jacket type, but buyers should verify the correct classification with their customs broker for their destination market.

Packing List Details

The packing list includes: total number of cartons, net weight and gross weight per carton, carton dimensions (length x width x height in centimeters), carton contents (model, color, size, quantity), and carton markings. Ginwenwear provides a consolidated packing list summarizing all cartons as well as a detailed carton-by-carton breakdown. The packing list is used by the buyer's freight forwarder for customs clearance and by the receiving warehouse for inbound inspection.

Certificate of Origin

Ginwenwear provides a standard Certificate of Origin issued by the China Chamber of International Commerce (CCOIC). This document certifies that the goods originate from China. For buyers who qualify for preferential tariff rates under free trade agreements, a Certificate of Origin Form A (for EU Generalized System of Preferences) or Form B (for other preferential programs) can be arranged. Buyers should check whether their destination country maintains a GSP or FTA relationship with China that would reduce or eliminate import duties.

Invoicing and Payment Documentation

Proforma invoices are provided at the quotation stage before payment. Upon receipt of the 30% deposit, Ginwenwear issues a deposit receipt. Upon receipt of the 70% balance, a final commercial invoice and shipping documents are released. For T/T payments, bank receipts showing the transfer confirmation are shared with the buyer. For L/C payments, documents are presented through the advising bank per L/C terms. For PayPal and credit card payments, transaction receipts are provided electronically. All financial documents are stored in Ginwenwear's order management system and can be reissued upon request.

Shipping Documentation Process

For FOB orders: documents are sent to the buyer's freight forwarder after balance payment and before vessel departure. For CIF orders: Ginwenwear handles freight booking and document preparation through its logistics partner, documents are shared with the buyer upon vessel departure. For DDP orders: Ginwenwear manages all documentation, customs clearance in the destination country, and final delivery, with tracking updates shared with the buyer at each milestone. Document turnaround time is typically 1-2 working days after balance payment clearance.

Document Formats

Standard document format is PDF. Electronic copies are sent by email. Original hard copies (for L/C or specific customs requirements) can be sent by express courier (DHL, FedEx) at the buyer's cost, typically $30-$60 per shipment. Digital signature and company stamp are applied to all documents. Buyers requiring notarized or legalized documents should specify this at order confirmation, as legalization through the Chinese embassy adds 5-10 working days and additional fees.

Record Keeping

Ginwenwear maintains copies of all export documents for a minimum of 5 years from the date of shipment as required by Chinese export regulations. Buyers can request reissued documents during this period. Lost documents can be replaced within 2-3 working days. For VAT or tax deduction purposes requiring original stamped documents, buyers should request them at the time of shipment to avoid delays.

Request a proforma invoice for your jacket order. Contact our logistics team for document-specific questions.